Job
Boston Roofing is an established roofing contractor located in Richmond Hill, ON. We are currently looking for an experienced Office Administrator to ensure the efficient day-to-day operation of the office, and support the work of management and other staff.
Primary Duties and Responsibilities
Office management
- Answer general phone inquiries using a professional and courteous manner
- Reply to general information requests with the accurate information
- Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
- Prepare and send outgoing faxes, email, and courier parcels
- Purchase, receive and store supplies ensuring that each project has the basic supplies needed
- Scheduling of crews to ensure projects are completed in a timely and cost effective manner
- Update and ensure the accuracy of the organization’s databases
- Back-up electronic files using proper procedures
Assist with roofing projects
- Identify project requirements by studying proposals, blueprints, specifications, and related documents
- Calculate costs for labour, materials and time requirements
- Prepare accurate take-offs and estimates that include assembling and displaying numerical and descriptive information
- Prepare work orders
Assist with financial management
- Use computer software to prepare invoices and financial statements
- Process accounts payable ensuring timeliness and accuracy of information
- Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup
- Prepare accurate bank reconciliations and deposits
Knowledge, skills and abilities
Proficiency in the use of computer programs for:
- Spreadsheets
- Bookkeeping
- Internet
Experience
- 5 years’ experience in an office setting
- Experience in the roofing industry is considered a strong asset
Salary commensurate with experience.
Please forward your resume to Carlo Perri at bostonroofing@sympatico.ca